A professional email signature ensures your customers always have your contact details and that every communication reflects your brand. Follow these steps to set up your signature in Microsoft Outlook.

1. Copy Your Signature Content

  1. Open the signature file provided to you.

  2. Highlight the content: Use your mouse to select the entire signature, including your logo, contact details, and the confidentiality note.

  3. Copy to Clipboard: Press Ctrl + C on your keyboard (or right-click and select Copy).

2. Access Outlook Settings

  1. Open Microsoft Outlook.

  2. Click the File tab in the top-left corner.

  3. Select Options from the bottom of the left-hand menu.

  4. In the Outlook Options window, click on Mail in the sidebar, then click the Signatures… button.

3. Create and Save Your Signature

  1. Create New: In the “Email Signature” tab, click the New button.

  2. Name It: Type a name for this signature (e.g., Barossa Nursery Official) and click OK.

  3. Paste Your Content: Click into the large white text box at the bottom and press Ctrl + V to paste your signature.

  4. Set Defaults: On the top right of the window, ensure your new signature is selected for both New messages and Replies/forwards.

  5. Save: Click OK on the Signature window, then OK on the Options window to finish.